What is the perfect requisition?

A payment requisition (also known as a payment request) must contain detailed and explicit information to facilitate approval and payment processing. When soliciting approvals, the initiator is responsible for providing comprehensive details and information to enable approvers to make informed decisions.

The description section is crucial and must provide a clear and concise justification for the payment. Vague descriptions will not be accepted. The description must explain and reflect the business purpose or necessity of the payment, including:-

- A detailed explanation of the goods or services purchased

- The business need or requirement being met

- How the payment aligns with the organization's goals and objectives

Additionally, the following compliance information must be provided:

- Tax exemptions or tax clearance certificates (if applicable)

All relevant attachments necessary to support the requisition must be included, such as:

- Invoices

- Receipts

- Contracts

- Quotes

- Any other relevant documents, like Activity Concept Note or activity budget e.t.c 

WARNING!!

Failure to provide these details and attachments will result in rejection of the submission. By including these details, the initiator provides a clear and transparent overview of the payment request, enabling approvers to make informed decisions and ensuring proper financial management and control.